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Freight and documents

Papers read once. Checked against the load. Kept with the visit.

Papers are added first. floDock reads them and fills in what it can, and your team confirms. The bill of lading, the seal, the count and the photos stay with the visit.

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yard.flodock.com

What it is worth

What changes for the business.

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Retyping

Facts come from the papers, so the gate is not retyping them.

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Chargebacks and claims

Photos and counts are saved on the visit, at the door.

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Records you can share

One record with the evidence, ready to open.

How a visit moves

Four steps, one record.

  1. 1AddPapers first.
  2. 2ReadAI fills in what it can.
  3. 3CheckYour team confirms.
  4. 4KeepSaved on the visit.

Papers read once

The bill of lading fills the fields. The guard confirms.

AI reads the bill of lading, the trailer photo and the weigh slip, and suggests the unit numbers, IDs and declared weight. Nothing is saved until a person confirms.

The bill of lading read at the gate, with the fields filled in for the guard to confirm

What you can do

Everything on one screen, no side trips.

  • Add the papers first, AI reads them
  • Materials come from the paperwork
  • Visit facts accepted from the booking
  • Inspections recorded in order
  • Seal, count and photos saved at the door
  • Open the whole record when a claim arrives

In depth

Freight and documents, explained.

Papers

Papers read once, confirmed by a person

When a carrier attaches a bill of lading, a trailer photo or a weigh slip, AI can read it and suggest the fields for the visit. The guard confirms. Nothing is accepted without a person checking it, and the suggestion is only used where AI help is turned on for that document.

Requests

Ask for a missing document on the visit

If a document is missing, the yard requests it from the carrier on the visit. The carrier uploads it from the Partner app, and the request closes when the paper arrives. Messages show as sent, delivered and read.

Carrier appointments

The chain

From the bill of lading to proof at the door

The bill of lading entered at booking is the same one the dock counts against. A difference between the count and the bill asks for a reason, and stays on the record. That is how freight, paper and proof stay tied together.

Load proofClaims

Questions

Straight answers, in full.

What reads the papers?

AI reads the bill of lading, the trailer photo and the weigh slip, and suggests unit numbers, IDs and the declared weight. The gate guard confirms before anything is saved.

Can the yard ask a carrier for a missing document?

Yes. A document request goes to the carrier on the visit thread, with an Upload it button, and it closes when the paper arrives.

When is freight captured?

At gate check-in and while the truck is on site. Lines and documents stay on the visit through dock work and gate-out.

What documents attach to a visit?

Photos, proof of delivery, driver ID, gate passes, and other attachments — linked to gate and dock events and ready for printout or ERP sync at closeout.

Works with

The rest of the platform.

Gate managementGate in and gate out, on one guided screen.See gate management →Dock schedulingEvery door a tile. Every load with its clock.See dock scheduling →Yard managementEvery trailer, spot and clock on the yard. One live picture.See yard management →

Read next

Go deeper on this.

Proof of delivery that holds upRead →Gate capture checklist: required fields that prevent reworkRead →WMS and yard management integrationRead →

See it on your own yard.

Talk to our team and we will walk through your gates, doors and carriers.

Talk to our team